Mackenzie Meadows Homeowners Association Website

Committees

LANDSCAPE/POOL COMMITTEE
Co-Chairs: Kristen & Jason Eichenberger
landscape.chair@mmhoa.org

Goals:

To work towards increased property values in the community by educating and encouraging owners in the community to keep their properties well maintained, through articles in newsletters and yard-of-the-month programs.
Be the eyes of the community for irrigation problems that require emergency attention.
To promote a clean, safe, functional environment by working with Premier to communicate about what is happening at the pool/amenities
To make sure that only residents are using the pool in a manner that is safe and which allows all residents to enjoy the pool

Functions/Responsibilities:

Landscape:

Notify Premier Communities through their emergency pager system of any maintenance needs such as irrigation zones that are stuck on, or other emergency type repairs that require immediate attention after hours.
Make recommendations to the board and Premier Communities for seasonal flower changes.
Implement a “yard-of-the-month” contest, seasonal holiday decorations and contests.
Report committee activity/upcoming events to the Communication Committee in a timely manner.
Report activities to and work at the direction of the Board of Directors.

Pool:

Make recommendations to Board regarding:

Pool hours and season
Pool rules
Monitor for non-residents use
Lifeguard schedule (if applicable)
Repairs, maintenance, and capital improvements
Submit a newsletter article each quarter to the Communication Committee, or to Premier if no Communication Committee exists.
Report activities to and work at the direction of the Board of Directors.

COMMUNICATIONS COMMITTEE
Chair : Open
(If you are interested in volunteering please contact memberatlarge@mmhoa.com)
communications.chair@mmhoa.org

Goal:

Keep the entire community informed of important community events, as well as city, state, and county items of interest to homeowners.

Functions/Responsibilities:

Maintain frequent contact with other committees to report current events
Coordinate receiving reports from other committees
Generate a newsletter or coordinate submission of articles on a regular basis to be established by the Board or committee based on “news-worthiness” and cost restraints. The final copy of the newsletter must be approved by the Board of Directors.
Update on community information related directly to the neighborhood (road closings, construction, school dates, etc.)
Update on pertinent information in the city (elections, changes in trash days, etc)
Submit a newsletter article each quarter to the Communication Committee, or to Premier if no Communication Committee exists.
Report activities to and work at the direction of the Board of Directors.

SOCIAL COMMITTEE
Chair: Shantelle Casey
social.chair@mmhoa.org

Goal:

Foster a cohesive community by organizing fun, interesting events for the entire community so neighbors can meet and socialize each other.

Functions/Responsibilities:

Brainstorm ideas for association social events & plan events for the year in advance.
Create an annual budget with an estimated cost for each actual event.
For each event, create an itemized budget to be approved by the Board of Directors before any spending takes place.
Report planned events to the Communication Committee ( via the Board, newsletter coordinator, or Premier Communities ) for notification to the neighborhood.
Execute the proposed events. Some ideas:
All activities which HOA funds go toward should be all inclusive of the community members. Examples: Garage/yard sales, “Taste of “Your Community”, pot-lucks, holiday events: decorating contests, Easter egg hunts, 4th of July Parade, Fall Festival, Thanksgiving parade, back-to-school party, and ice cream socials.
Events for specific groups are great, but can not involve HOA funds. Some examples are: Ladies/men’s night out, couples night out, supper club, Mom’s playgroups/babysitting co-op, card clubs, and movie night.
Submit a newsletter article each quarter to the Communication Committee, or to Premier if no Communication Committee exists.
Report activities to and work at the direction of the Board of Directors.

Examples of Subcommittees of the Social Committee:

Examples of Activity Groups:

SAFETY COMMITTEE
Chair: John Paul Cleary
Co-Chairs: Kristin Eichenberger
safety.chair@mmhoa.org

Goals:

Enhance safety awareness in the community.
Take a leadership role in working with local law enforcement and organizing a crime-prevention network of block captains for every street in the neighborhood so that residents may watch out for one another.
Investigate the latest ideas and trends in both property crimes and crimes against persons and how to prevent those types of crimes in the community, and communicating this information to the community.

Functions/Responsibilities:

Work with the local police department to establish a crime watch or similar program
Establish block captains
Communicate other safety needs / precautions / recommendations to the neighborhood via the newsletter, website, or other board approved medium
As needed-work with the city to implement traffic improvements such as stop sign, speed-limit enforcement, reduction, and/or signs; cross walks, school zones, etc.
Coordinate National Night Out
Coordinate attendance of Police Department representative for annual meeting to discuss and educate homeowners about Crime Watch.
Coordinate with Social Committee to have safety related activities at Social Events, such as having a fire truck or fingerprinting at a block party.
Submit a newsletter article each quarter to the Communication Committee, or to Premier if no Communication Committee exists.
Report activities to and work at the direction of the Board of Directors.

ARCHITECTURAL CONTROL COMMITTEE
Chair: James Hajek
architectural.chair@mmhoa.org

Goal:

Review modification requests by using the rules set forth in the Covenants, Conditions and Restrictions in the Declaration.

Functions/Responsibilities:

Meet on a regular basis to review plans for exterior improvements ( ACC applications ) within the time stipulated in the Declaration
Give a timely response to the Association manager in writing
Report information to Communication Committee including common guidelines, request questions / concerns, ACC application reminders and meeting report.
Submit a newsletter article each quarter to the Communication Committee, or to Premier if no Communication Committee exists.
Report activities to and work at the direction of the Board of Directors.
Suggested membership of 3 persons minimum, and no maximum number of members

To get more information or to join the committee email architectural.chair@mmhoa.org.